Innovation coupled with time-tested features make up the newest version of QuickBooks Pro. Intuit has demonstrated its commitment to research and development by adding requested features. QuickBooks Pro 2014 includes more email features, improved banking and a better income tracker. This dedication to improving its accounting software earns Intuit another year in the top spot. This TopTenREVIEWS Gold Award-winning software can help you become more efficient so you can get away from your books and run your business.
QuickBooks Pro's interface now smartly combines new features with tools and hotkeys familiar to longtime QuickBooks users. New features in the 2014 version include:
QuickBooks Pro includes everything you need to track inventory, invoice clients, pay vendors, manage payroll and reconcile accounts. It comes with more than 150 preconfigured reports and the ability to create custom reports. It also allows users to create and share report templates. QuickBooks is compatible with numerous popular business applications and mobile devices. It includes direct integrations with Excel and Outlook. Mobile apps are available for iOS and Android devices. If you are looking to migrate from a Sage product, Intuit provides simple migration instructions for transferring data.
Over the years, QuickBooks has garnered up to 85 percent of the small-business market, primarily due to one fact: Most small-business owners are not accountants. QuickBooks is designed to be simple to use regardless of your level of formal accounting experience. However, it also supports traditional accounting methodologies and is compatible with TurboTax business software, and most accountants are familiar with QB file formats. To satisfy Mac users, a Mac version of QuickBooks is also available.
This small-business accounting software includes everything business owners need to keep their books straight, manage customers and track inventory. The interface includes a familiar workflow presentation as well as top and left navigational menus. Major accounting areas include vendors, customers, employees, company and banking. The vendor section manages purchase orders, vendor contact information and bills. The customer module includes invoicing, customer contact management, sales, estimates, statements and more.
The employee module manages employee data, time, taxes, benefits and accruals. The company module tracks the chart of accounts, inventory activities, items and services, loans, web and mobile apps, and the activity calendar. In the banking module, you can reconcile accounts, print checks, prepare deposits and enter credit card charges. QuickBooks Pro 2014 allows you to pull in and view all your banking transactions, even from multiple financial institutions. From there you can categorize them for tax time, reducing the amount of time needed to track down your statements.
QuickBooks Pro generates more than 150 preconfigured reports in addition to custom, memorized, favorite, recent and contributed reports. To share reports, you can print them, email them as PDF or Excel files, or export them to Excel. Report layouts are customizable, and many include interactive features that allow you to drill down on items or explore related data.
Preconfigured reports include company and financial, customers and receivables, sales, jobs, time and mileage, vendors and payable, purchases, inventory, employees and payroll, banking, and budgets. Reports include spreadsheet-type layouts as well as bar and pie graphs. For your CPA, QuickBooks Pro produces more than 10 reports, including general ledger, transaction, tax, journal, audit and fixed-asset reports.
You can also track your income-producing transactions with the new Income Tracker feature. This handy feature tracks any overdue invoices so you can remind clients to make their payments. You can track bounced checks and access key reports with one click instead of searching through multiple menus. QuickBooks Pro 2014 includes powerful new email capabilities, including customizable email templates, the ability to view prior email conversations and add multiple attachments to your outgoing emails.
The Employee Center included with QuickBooks Pro manages employee data, payroll, payroll taxes, sick and vacation time, and direct deposit. However, keep in mind that as with most accounting solutions, tax updates and direct-deposit functionality require an additional subscription. QuickBooks includes the ability to manage timesheets, track payroll transactions and monitor payroll activities. Employee files include the ability to track custom data fields, hire dates, worker's comp codes, custom withholdings and employee ID numbers. You can also attach documents to employee files, such as an image for security IDs or a scanned copy of employment agreements.
QuickBooks can be configured to manage inventory or services, or a mixture of both. This accounting software can track reorder levels, print pick lists, track more than one vendor per item, manage tax codes and track custom fields. From the inventory module, you can invoice grouped items, create invoices from inventory items, receive product and enter bills, create purchase orders, generate reports and more. You can import and export item information to Excel.
The Pro version does not manage more than one price level per item. To compensate for this, you have to create another item file or upgrade to the Premier version. It also lacks the ability to add suggested substitutions to item files. To associate an image with an inventory item, you can attach it to the item file as an image file. The document management tool included with QuickBooks Pro can load and organize image and other file types and attach them to related items.
Services can be invoiced by the hour and as taxable or non-taxable. Time and costs can easily be added to invoices with associated markups and taxes. Mileage and physical inventory items can also be associated with an invoiced job. The accounting software can also manage jobs. Job files track customer information, payment methods, status, job description, start/end dates and shipping information.
QuickBooks Pro works with a variety of third-party products and includes numerous features to make life easier for business owners. In terms of paid services, it is directly compatible with payroll services, time-tracking software, online document management services, Intuit online backup services, Salesforce and more than 100 other applications. It is also compatible with iOS and Android mobile apps such as QuickBooks Mobile and Concur expense reporting.
This accounting software can export data to popular productivity software such as Excel and QuickBooks POS. With the addition of QuickBooks POS, retailers can utilize more inventory tools, work with handheld scanners and integrate sales information with QuickBooks Pro. You can also add credit card processing, electronic payments and direct deposit.
QuickBooks Pro is intended for small-business owners, not large enterprises. That said, the Pro version manages up to 14,500 items (inventory, customers or vendors) and up to three concurrent users, which is sufficient for most small businesses. The Premier version supports 14,500 items and up to five simultaneous users. According to a QuickBooks Pro representative, a typical customer is a small business with a few employees that may only have one or two people who manage the books. This scenario fits the majority of small businesses. For larger companies, Intuit offers an enterprise solution with migration tools should you need to upgrade in the future. The enterprise solution supports up to 30 concurrent users and 100,000 to 1 million items. Intuit also provides online accounting subscription-based services.
This accounting software includes everything small-business owners need to increase efficiencies, streamline business processes and satisfy reporting requirements. Using QuickBooks 2014 you can invoice and bill clients, track customers, manage employees and track inventory. With a few add-ons such as direct deposit and payroll processing, it can perform all business tasks easily, freeing your energy up to do other things, like visiting clients and growing your company.
One of the major advantages to using software created by a large company like Intuit is that it has the research-and-development resources to continually evolve the software based on technological advances as well as customer demand – making QuickBooks 2014 simple to use even by those who know little about formal accounting methodologies. Plus, accountants are accustomed to working with QuickBooks files, which makes it easy for them to assist with your business taxes.
If you are looking for industry-specific tools, such as those for contractors, nonprofits or retailers, you will need to consider the Premier version. The Premier version also includes more advanced inventory tracking options than the Pro version.
QuickBooks Pro can more than satisfy the requirements of most small businesses. All the basic modules are included to manage common tasks such as general accounting, payroll, banking, inventory, customer management, time and job billing, and vendor and purchase orders. Compatible add-ons are available for processing credit cards, processing direct deposits and point-of-sale.