Get out of the back office and stop burning the midnight oil. Get back to what you really want to do – serve your customers and grow your business. QuickBooks can easily organize your books and free up your time to do other things. The latest version of QuickBooks Pro demonstrates Intuit's commitment to research and development and boasts a new interface. The 2014 version evolved out of extensive beta testing and years of customer feedback. This dedication to creating the best accounting software for small business boosts QuickBooks Pro to reclaim our TopTenREVIEWS Gold Award.
QuickBooks Pro includes everything you need to track inventory, invoice clients, pay vendors, manage payroll and reconcile accounts. It comes with more than 150 preconfigured reports and the ability to create custom reports. The 2014 version also allows users to create and share report templates. Reports can be sorted by industry type, user rating or popularity. In time, as users add shared reports, we expect that this feature will become extremely useful and will help business owners gain new insight into their company by utilizing reports created by others in their industry.
Over the years, QuickBooks has garnered up to 85 percent of the small business market, primarily due to one fact – most small business owners are not accountants. QuickBooks is designed to be simple to use regardless of your level of formal accounting experience. The newest incarnation of QuickBooks bridges the gap between seasoned QuickBooks users and new adopters. It blends the functionality of older versions, including control and shift commands, with a new, attractive layout that incorporates navigation features that will be familiar to those who expect fast, modern interfaces. It includes a new left navigation toolbar, shortcuts, quick links, favorites, clickable icons and more, which make navigating the software effortless.
QuickBooks Pro generates more than 150 preconfigured reports in addition to custom, memorized, favorites, recent and contributed reports. To share reports, you can print them, email them as PDF or Excel files, or export them to Excel. Report layouts are customizable, and many include interactive features that allow you to drill down on items or explore related data.
Preconfigured reports include company and financial, customers and receivables, sales, jobs, time and mileage, vendors and payable, purchases, inventory, employees and payroll, banking and budgets. Reports include spreadsheet-type layouts as well as bar and pie graphs. For your CPA, QuickBooks Pro produces more than 10 reports, including general ledger, transaction, tax, journal, audit and fixed asset reports.
You can also track your income producing transactions with the new Income Tracker feature. This handy feature tracks any overdue invoices so you can remind clients to make their payments. You can also track bounced checks and access key reports with one click instead of searching through multiple menus. QuickBooks Pro 2014 includes powerful new email capabilities, including customizable email templates, the ability to view prior email conversations and add multiple attachments to your outgoing emails.
This small business accounting software includes everything business owners need to keep their books straight, manage customers and track inventory. The interface includes a familiar workflow presentation as well as top and left navigational menus. Major accounting areas include vendors, customers, employees, company and banking. The vendor section manages purchase orders, vendor contact information and bills. The customer module includes invoicing, customer contact management, sales, estimates, statements and more.
The employee module manages employee data, time, taxes, benefits and accruals. The company module tracks the chart of accounts, inventory activities, items and services, loans, web and mobile apps, and the activity calendar. In the banking module, you can reconcile accounts, print checks, prepare deposits and enter credit card charges. QuickBooks Pro 2014 allows you to pull in and view all your banking transactions, even from multiple financial institutions. From there you can categorize them for tax time, reducing the amount of time needed to track down your statements.
The Employee Center included with QuickBooks Pro manages employee data, payroll, payroll taxes, sick and vacation time, and direct deposit. However, keep in mind that as with most accounting solutions, tax updates and direct deposit functionality require an additional subscription. QuickBooks includes the ability to manage timesheets, track payroll transactions, and monitor payroll activities. Employee files include the ability to track custom data fields, hire dates, worker's comp codes, custom withholdings and employee ID numbers. You can also attach documents to employee files, such as an image for security IDs or a scanned copy of their employment agreement.
QuickBooks can be configured to manage inventory or services, or a mixture of both. This accounting software can track reorder levels, print pick lists, track more than one vendor per item, manage tax codes and track custom fields. From the inventory module, you can invoice grouped items, create invoices from inventory items, receive product and enter bills, create purchase orders, generate reports and more. You can import and export item information to Excel.
The Pro version does not manage more than one price level per item. To compensate for this, you have to create another item file or upgrade to the Premier version. It also lacks the ability to add suggested substitutions to item files. To associate an image with an inventory item, you can attach it to the item file as an image file. The document management tool included with QuickBooks Pro can load and organize image and other file types and attach them to related items.
Services can be invoiced by the hour and as taxable or non-taxable. Time and costs can easily be added to invoices with associated markups and taxes. Mileage and physical inventory items can also be associated with an invoiced job. The accounting software can also manage jobs. Job files track customer information, payment methods, status, job description, start/end dates and shipping information.
QuickBooks Pro works with a variety of third-party products and includes numerous features to make life easier for business owners. In terms of paid services, it is directly compatible with payroll services, Mavenlink project management, Shoeboxed receipt organizer, Intuit online backup services, Salesforce, Pinnacle Cart and more than 100 other applications. It is also compatible with Mobile apps such as QuickBooks Mobile and ExpenseCloud.
This accounting software can export data to popular productivity software such as Excel and QuickBook POS. With the addition of QuickBooks POS, retailers can utilize more inventory tools, work with handheld scanners and integrate sales information with QuickBooks Pro. You can also add credit card processing, electronic payments and direct deposit.
QuickBooks Pro is intended for small business owners and is not designed for enterprises. That said, the Pro version manages up to 14,500 items (inventory, customers or vendors) and three concurrent users, which is sufficient for most small businesses. The Premier version supports 14,500 items and up to five simultaneous users. When we spoke with a QuickBooks Pro representative on the phone, they related that a typical customer is a small business with a few employees that may only have one or two people who manage the books. This scenario fits the majority of small businesses. For larger companies, Intuit offers an enterprise solution with migration tools should you need to upgrade in the future. The enterprise solution supports up to 30 concurrent users and 100,000 to 1 million items.
The newest release of QuickBooks Pro introduces a modernized, functional interface. It includes everything that experienced QuickBooks users are accustomed to and is a highly reactive interface that is attractive to newer users. This accounting software includes everything small business owners need to invoice and bill clients, track customers, manage employees and track inventory. With a few add-ons such as direct deposit and payroll processing, it can perform all business task easily, freeing your energy up to do other things, like visiting clients and growing your business.
QuickBooks Pro streamlines all small business tasks, from managing inventory to paying vendors and processing payroll. It is the easiest-to-use accounting software we have tested and does not require formal accounting training to master.
The Pro version cannot manage as much inventory or as many inventory data fields as the Premier version. The upgraded version also includes more reporting tools and the ability to automatically create forecasted budgets.
Much time and research has gone into developing the latest version of QuickBooks, and Intuit's efforts have paid off. The new version is simple to navigate, reacts quickly and is extremely intuitive. QuickBooks Pro 2014 strikes the perfect balance between maintaining QuickBooks functionality that experience users expect and introducing a new layout that new users can master quickly.