CYMA Systems is a time-tested accounting software company with more than 30 years' experience producing Windows-based accounting solutions. CYMA offers module-based solutions developed utilizing formal accounting methods. Traditionally trained accountants will appreciate what this software can do. However, small business owners with little accounting experience will have to overcome a bit of a learning curve to maximize this software's potential. CYMA was primarily developed for mid-sized businesses, non-profits and CPA firms.
The accounting modules offered by CYMA include accounts payable, accounts receivable, bank reconciliation, billing, general ledger, inventory control, job costing, payroll, purchase order, human resources and sales order. For non-profits, it also offers a grant tracking module. For project-based industries, CYMA provides a project-tracking module. All modules can be accessed through the control center. Module solutions are beneficial to large organizations because you only need to purchase the modules your company needs, and only for those who need access to them. All-in-one solutions are more suitable for smaller companies that may only have one person essentially managing all departments.
Those familiar with online accounting solutions or basic billing and invoicing software will find CYMA a bit clunky in terms of navigation. In addition, it does not have the workflow presentation that Sage and QuickBooks customers are accustomed to using. CYMA simply lists the modules along the left side of the control center, and you drag them into the workspace to use the tools included within them.
Access to the tools is presented in a file-tree format with plus/minus signs for expanding or retracting lists of tools. Once you get used to where things are located, the layout is easy to navigate. However, those new to accounting might find the layout frustrating if they do not know exactly what processes are included in accounts payable or in the sales order area. Newer small business software presents actions as something like "money in" and "money out" to help small business owners know how to process transactions. Nonetheless, if you are an experienced CPA, you will have no problem understanding how this software operates and how all the modules work together.
CYMA has all basic accounting bases covered and then some. Beyond basic accounting, it can also manage human resources, project tracking, inventory control and job costing. The payroll module is compatible with the human resource module as well as a few third-party HR solutions. For CPAs, CYMA provides tools for working with multiple clients. The inventory module is particularly comprehensive and can manage multiple warehouse locations, multiple price levels per item, inventory assemblies, pick lists and custom data fields. CYMA integrates with StarShip to ship your products using a choice of popular carriers, including UPS, FedEx, DHL and USPS.
Surprisingly, CYMA does not offer integrations for processing credit card payments, document management or a mobile interface. Third-party integrations include time tracking software, backup services, direct deposit services, Point-of-Care solutions, donation tracking tools, POS software and shipping software. In terms of banking, CYMA can import common financial file types, print checks, manage electronic payments and prepare bank deposits.
For those looking for a software-based accounting solution that incorporates formal accounting methods and the ability for CPAs to manage their clients, CYMA is a good choice. This software has been carefully developed over the last 30 years to manage complex accounting processes and reporting for mid-size organizations and CPA firms. However, if your company only includes you or a handful of people – or especially a mobile workforce – this software is not ideally suited for you. It is intended for those with traditional accounting experience and companies with complex accounting needs.
CYMA provides more than 300 preconfigured reporting options. It can manage the needs of professional CPAs and provides tools that are especially useful to non-profits. It is a module-based system, so you can completely customize your accounting solution from CYMA.
Although formally trained bookkeepers will appreciate what this software can do, small business owners may find it a bit dated and awkward. It does not include an online version, mobile tools or a quick business status overview in the dashboard.
This accounting software is comprehensive and complex, and is most suitable for experienced accountants. It utilizes formal accounting methods, extensive reporting options and a high level of customization. However, it is not ideal for small business owners looking for an all-in-one, out-of-the-box accounting solution.